Provision of Event / Program / Activity Venue – CMHRC Conference Hall / Lecture Room / Courtyard / Roofdeck

This process for requesting and scheduling use of CMHRC activity areas and facilities is offered to PGC, CMHRC partner agencies, LGUs, and private entities with proposed events aligned with CMHRC and PGC objectives, without prior MOA/MOUs.

Services Offered

Request Submission

Request Submission & Approval

Ocular Visit

Ocular Visit & Coordination

Event

Event / Program Execution

Survey

Feedback & Survey

Step-by-Step Process

Step 1: Submit Request / Intent Letter
Submit request/ intent letter with attachments via courier, hand-carried, or email (admin@cagayanmuseum.com) at least 15 days before the proposed date.
Step 2: Agency Review & Endorsement
CMHRC receives, checks completeness, endorses to Administrative Services Section, checks suitability and schedule availability.
Step 3: Approval & Guidelines
Furnish CSW, endorse to Museum Director for review and approval, notify client, and send Updated CMHRC Facility Guidelines for review and signature.
Step 4: Sign Guidelines
Client reads and signs the Guidelines for use of CMHRC facilities.
Step 5: Ocular Visit & Coordination
Book schedule, coordinate with staff and divisions, including Admin, Facilities Management, and Security. Conduct pre-event venue assessment.
Step 6: Conduct Event / Activity / Program
Monitor and supervise the conduct of the event/activity/program, including ingress and egress. Conduct post-event assessment for damages beyond normal wear and tear. Prepare report for Museum Director review and clearance.
Step 7: Feedback
Fill-out Technical Assistance Satisfaction Survey Form.

Total Processing Time: 3 days, 3 hours, 35 minutes

Updated Venue use Policy and Guidelines (PDF)
Provision of Event Venue – Cagayan Museum Facilities (PDF)