Photography & Video Documentation Policy – CMHRC

The Cagayan Museum & Historical Research Center (CMHRC) regulates photography and video documentation within its premises to protect museum collections, staff, visitors, and facilities. These guidelines apply to all personal, professional, and commercial documentation activities conducted inside the museum.

Policy & Guidelines

1. Personal Photography
Taking pictures for personal use is allowed inside the Museum except where otherwise stated. Flash photography is strictly prohibited.
2. Videography Restrictions
Personal videography is limited to designated areas. Professional or commercial video shoots, media coverage, and prenuptial shoots require a permit from the Museum.
3. Protection of Museum Collections
The Museum reserves the right to stop photography or videography activities that may harm collections or violate conservation policies.
4. Written Request for Professional Shoots
Requests for professional or commercial photography/video documentation must be submitted in writing to the Museum Director at least ten (10) days before the scheduled shoot.
5. Required Information in Request Letter
The request letter must include:
  • Purpose of the documentation
  • List of objects or scenes to be photographed
  • List of equipment to be used
  • List of personnel involved
  • Proposed date options and duration of the shoot
6. Security Inspection
All personnel and equipment are subject to security inspection before and after the shoot. Museum staff will also inspect galleries and objects before and after documentation activities.
7. Handling of Museum Objects
Touching or rearranging museum objects or display cases is strictly prohibited unless authorized by the Museum Director and handled only by museum staff.
8. Use of Artifacts
Museum artifacts must be the subject of documentation and should not be used as backdrops or decorative props.
9. Lighting Restrictions
Flash photography and strong artificial lighting are not allowed unless approved in advance.
10. Equipment Restrictions
Tripods, light stands, large bags, boxes, or containers are not allowed inside galleries unless approved beforehand.
11. Identification and Decorum
All personnel must wear company identification badges at all times and observe proper decorum within the museum premises.
12. Respect for Visitors and Operations
Photography and video documentation must not disrupt museum visitors, regular viewing hours, or administrative and conservation activities.
13. Compliance and Enforcement
The Museum reserves the right to stop documentation activities at any time due to non-compliance and may revoke rights to already captured photographs or video materials.

Policy Updated: 12 August 2024

Download Full Policy (PDF)