PROVISION OF VENUE FOR EVENT/ PROGRAM/ ACTIVITY – RIZAL PARK
This process for the scheduling of use of Rizal Park and its facilities is offered to Provincial Government of Cagayan (PGC) and Cagayan Museum and Historical Research Center (CMHRC) partner agencies, Local Government Units (LGUs) and private entities with events/ programs/ activities connected to and/or aligned with the PGC and CMHRC’s objectives and mandate, without prior MOA/MOUs.
| OFFICE OR DIVISION | Office of the Governor – Cagayan Museum |
| CLASSIFICATION | Simple |
| TYPE OF TRANSACTION | G2C- Government to Citizen G2B- Government to Business G2G- Government to Government |
| WHO MAY AVAIL | Local Government Units, government agencies, schools and academic institutions, artists and cultural workers, heritage advocates, private organizations, NGOs, and the general public |
| CHECKLIST OF REQUIREMENT/S | WHERE TO SECURE |
| 1. Request/ Intent letter. 2. Detailed project/activity proposal. | 1.1 Requesting Party. 2.1 Requesting Party. |
| CLIENT STEPS | AGENCY ACTION | FEES | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Submit request/ intent letter with requisite attachments either through courier, or hand-carried, or through email admin@cagayanmuseum.com at least fifteen (15) days before proposed date. | 1.1 Receive request / intent letter and check completeness of attachment/s. 1.2 Record and endorse request/ intent letter to Administrative Services Section. | None | 05 minutes 05 minutes upon receipt and recording. | Frontline person / Officer of the Day |
| 1.3 Check suitability/ appropriateness/ alignment with mandate and functions of activity / program/ event and schedule availability. | None | 30 minutes | Administrative Services Section | |
| 1.4 Furnish CSW on request, endorse to the Museum Director, approval, and further instructions. | None | 01 day from receipt of request/ intent letter. | Administrative Services Section/ Museum Director | |
| 1.5 Notify client of approval via letter or email. 1.5 Send copy of Updated Guidelines for use of Rizal Park by third-party for client’s review and conforme/ signature. If disapproved: Inform the client of the specific reason for the disapproval. The process ends here. | None | 60 minutes | Administrative Services Section | |
| 2. Receive, read, and sign copy of Guidelines for use of Rizal Park by third-party users. | 2.1 Receive signed conforme by requesting party. | None | 15 minutes | Administrative Services Section |
| 3. Conduct ocular visit and coordination meeting. | 3.1 Book schedule amenable to all parties. 3.2 Coordinate with the concerned divisions/ staff for technical assistance. 3.3 Coordinate with Admin, facilities management, and security offices for assistance in janitorial, physical/ facilities, and security assistance. 3.4 Conduct pre-event venue assessment. | None | 01 day | Administrative Services Section Facilities Management Section Administrative Services Section Facilities Management Section |
| 4. Conduct of event/ activity/ program on agreed schedule. | 4.1 Monitor conduct of event/ activity/ program. | None | n/a | Assigned personnel |
| 4.2 Conduct post-event assessment for damages beyond normal wear and tear. 4.2 Review and issue clearance. If damages beyond normal wear and tear sustained: Refer to Administrative Services, Provincial General Services Office, Provincial Engineering Office, or Provincial Legal Office, whichever is applicable, for further action. | None | 60 minutes 30 minutes | Facilities Management Section Museum Director | |
| 5. Fill-out Technical Assistance Satisfaction Survey Form. | 5.1 Give and collect forms. | None | 10 minutes | Frontline person / Officer of the Day |
| TOTAL | 2 days, 03 hours, and 35 mins |
The use of the Rizal Park as a venue for programs, performances, cultural activities, and other similar undertakings—whether for institutional, organizational, educational, or revenue-generating purposes—shall be subject to the Rizal Park Use Policies and Guidelines, existing Provincial Government of Cagayan (PGC) regulations, and pertinent City Government of Tuguegarao (CGT) ordinances where applicable, and any supplemental rules, fees, schedules, and requirements that the CMHRC and/or the PGC and/or the CGT may issue from time to time.
These may include, but are not limited to, prior written application and approval, scheduling and time limitations, appropriate use of facilities and equipment, adherence to maximum capacity, payment of applicable fees (subject to Sangguniang Panlalawigan ng Cagayan approval), and observance of heritage preservation, safety, and security protocols. Any additional clearances or permits that may be required by the CGT or other external agencies shall be the sole responsibility of the requesting party.
The CMHRC and PGC reserve the right to approve, deny, restrict, suspend, or terminate the use of the Rizal Park at its sole discretion; to impose conditions on the conduct of activities; to require on-site supervision by authorized CMHRC and PGC personnel; and/or to require any individual or group to vacate the premises for non-compliance with CMHRC and PGC policies, violation of approved terms and conditions, disruptive or unsafe behavior, misuse of facilities or equipment, or any act or omission that, in the reasonable determination of the CMHRC, may compromise public order, impede traffic, endanger persons, or risk damage to PGC and CMHRC property and collections. Any damage to facilities or equipment shall be borne by the requesting party.
Where necessary, the CMHRC and PGC may require the presentation of valid identification, proof of institutional or project purpose, and the designation of a responsible focal person; impose specific time windows, operational controls, or limitations on access; and coordinate with security personnel and/or appropriate authorities to ensure compliance with applicable rules and regulations. All requesting parties, participants, and affiliated personnel shall be deemed to have read, understood, and agreed to comply with all applicable policies, guidelines, and permit conditions upon approval of the request and actual use of the Rizal Park
Updated Rizal Park Use by Third Parties Policy and Guidelines
https://drive.google.com/file/d/12aKgZZVXb_2vuXZ7Q9qFRJcKgSSiEedW/view?usp=sharing